Office of Operations Freight Management and Operations

Pilot Car Escort Best Practices Guidelines

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October 2004
EDL 13995

Specialized Carriers & Rigging Association
2750 Prosperity Ave.
Suite 620
Fairfax, VA 22031
phone: 703-698-0291
fax: 703-698-0297

Commercial Vehicle Safety Alliance
1101 17th St., N.W.
Suite 803
Washington, DC 20036
phone: 202-775-1623
fax: 202-775-1624

U.S. Department of Transportation
Federal Highway Administration

Office of Freight Management and Operations
Room 3401
400 Seventh Street, SW
Washington, DC 20590
Phone: 202-366-9210
Fax: 202-366-3302
Toll free help-line: 866-367-7487
Web site:

Hold Harmless/Release/Disclaimer Agreement

The reading and/or using person or entities using this publication, for and in consideration of the assistance, cooperation, and information given by Specialized Carriers & Rigging Association (hereafter SC&RA) in this publication, “Pilot Car Vehicle: Best Practices Guidelines,” the receipt of which is acknowledged, does hereby and for all future time have remised, released, and forever discharged and by these presents do for itself its administrators and assigns, remise, release and forever discharge and hold harmless from any liability the said SC&RA, its executors, administrators, successors, and assigns of and from all and any manner of action and actions, cause and causes of action, suits, debts, dues, sums of money, accounts, reckonings, bonds, bills, specialties, covenants, contracts, controversies, agreements, promises, variances, trespasses, damages, judgments, executions, claims and demands whatsoever, in law, in admiralty, or in equity, which against the said SC&RA anyone ever had, now have or which heirs, executors, or administrators, or third party entities, hereafter can, shall or may have for, upon or by reason of any matter, cause or thing whatsoever, relating specifically to a cause of action arising out of the publication, information provided, subsequent conduct and operation of any use of the information provided in this publication, and related uses or demonstrations of skills, methods, and techniques cited in the publication. This mutually beneficial release and hold harmless agreement may not be changed orally, and exists in perpetuity. SC&RA generally and specifically disclaims any warranty, merchantability of intended or unintended use, or liability for use of the information, which is provided in this publication solely as a public service to improve the transportation industry and public safety.

Quality Assurance Statement

The Federal Highway Administration (FHWA) provides high-quality information to serve Government, industry, and the public in a manner that promotes public understanding. Standards and policies are used to ensure and maximize the quality, objectivity, utility, and integrity of its information. FHWA periodically reviews quality issues and adjusts its programs and processes to ensure continuous quality improvement.

FHWA's participation in the publication of this document does not constitute an endorsement of any private interest.

Table of Contents

Pre-Trip Planning
Pre-Trip Meeting
Modified Pre-Trip Meeting
Oversize/Overweight Load Movement
Assignment Conclusion
Quality Assurance Review/After Action Report

Office of Operations